Privacy Policy & Terms of Service

To administer the VCTF program, we may collect parent or guardian contact details, family profile information, child participant information such as name, date of birth, grade, competition category selections, entry details, judging status, and uploaded materials including documents, images, audio, or video submissions.

For COPPA compliance, children do not create independent accounts directly. Parent or guardian accounts are used to register children and manage their participation in the program.

We use submitted information to verify eligibility, organize age groups and categories, communicate with families, coordinate judging, publish competition outcomes, and maintain program records for VIRC and VSNA operations.

Parent consent is required before submitting children's information or media. By using this portal, the registering parent or guardian confirms they are authorized to provide the information and any related permissions needed for participation.

VCTF portal data is stored using Firebase and Google Cloud services on behalf of VSNA and VIRC. We use reasonable administrative and technical safeguards to limit access to authorized volunteers, coordinators, judges, and administrators who need the information to operate the program.

Records may be retained for as long as reasonably necessary to run the current festival cycle, support future planning, maintain historical competition records, satisfy legal obligations, resolve disputes, and enforce program policies. Data that is no longer required will be deleted or anonymized when practical.

Parents or guardians may request access, correction, or deletion of family or child information by contacting the VCTF team. We will review verified requests and respond in accordance with applicable legal, operational, and recordkeeping requirements.

For privacy questions, COPPA inquiries, or deletion requests, contact the VCTF team.